Clarke's Virtual Solutions Ltd
Reliable virtual support without the stress.
If you’re spending too much time on inboxes, calendars, research, or file management, we can take it off your plate. We work with entrepreneurs, coaches, and professionals who want to stay organised, free up time, and keep their business moving — without burning out on admin.
✔ Reply within 12 hours
✔ Time-zone flexible
✔ Serving clients globally
Book Your Free Inbox Reset →
📞 AI Call Assistant — Coming Soon
24/7 AI-powered call answering to capture leads and keep clients happy while you focus on running your business.
Learn More →
About Clarke's Virtual Solutions Ltd
Admin tasks piling up and stealing your time? You’re not the only one. If you’re a coach, small business owner, or entrepreneur juggling too many hats, those everyday jobs can quickly eat into your energy and focus.
That’s where I step in. I’m Clarke — the founder of Clarke’s Virtual Solutions. We’re the team that actually likes tackling the behind-the-scenes work most people avoid. We’ll clear your inbox, organise your files, dig into research, and keep your admin moving so you can focus on the big stuff — growing your business and looking after your clients.
Why I Do This
I started Clarke’s Virtual Solutions Ltd because I kept seeing business owners weighed down by messy systems, overflowing inboxes, and endless admin. We know how much smoother things run when that’s taken care of, and we make sure it stays that way.
How I Work
- Reliable – If we say we’ll do it, it gets done.
- Flexible – We fit into your tools, time zone, and way of working.
- Confidential – Your information stays private. Always.
Who We Help
Coaches, consultants, creatives, service providers — anyone who’s ready to stop wasting hours on tasks that don’t need their personal touch.
The Process
1. Connect – Book your free Inbox Reset or a quick discovery call.
2. Plan – We set up a workflow that suits your business.
3. Deliver – We keep your admin running so you can get on with the work only you can do.
→ Book Your Free Inbox Reset
Virtual Assistant Services Designed to Give You Back Your Time
From inbox management to research and file organisation, We handle the admin so you can focus on growing your business.
Book Your Free Inbox Reset →
Monthly Retainer Packages
Ongoing support for business owners who need consistent help keeping operations running smoothly.
Starter Support
- Light-touch support to stay organised
- Inbox triage, calendar booking, basic task handling
- Weekly check-ins
From £300 / $400
Enquire Now →
Pro Support
- Full inbox + calendar management
- Research tasks & recurring admin systems
- Consistent back-office support
From £595 / $795
Enquire Now →
Power Partner
- Advanced coordination & client communication
- SOP creation & systemised processes
- Strategic admin partner for your business
From £930+ / $1,250+
Enquire Now →
Done-For-You Services
Perfect if you want a system built or a one-time fix without committing to ongoing support.
Inbox Clean-Up & Folder Setup
Clear and structure your inbox for long-term clarity
From £95 / $125
Client Intake Form Setup
Custom-built form with automations to save admin time
From £115 / $150
Newsletter Setup & Automations
End-to-end setup with list building, welcome emails, and automation
From £210 / $275
Drive & Folder Organisation
Audit, organise, and simplify your cloud storage
From £95 / $125
Client Onboarding System Build
Onboarding workflow with SOPs, automation, and materials
From £270 / $350
Market Research
Niche-specific insights for your offer, competitors, or audience
From £125 / $170
SOP Creation (with Looms & Docs)
Clear repeatable workflows with video walkthroughs
From £210 / $275
Outcome-Focused Packages
Productivity Boost
- Declutter 1,000+ emails
- Automate calendar bookings
- Create admin SOPs
- 7-day post-cleanup Slack/email support
10 days | £320 / $430
Enquire Now →
Digital Cabinet
- Audit + organise up to 20GB in Drive/Dropbox
- Remove duplicates
- Apply naming system
- 2 revision rounds
5–7 days | £225 / $300
Enquire Now →
Why Work With Us?
✔ Reply within 12 hours
✔ Time-zone flexible
✔ Serving clients globally
Ready to get your time back?
Let’s take the admin off your plate.
Book Your Free Inbox Reset →
📬 Claim Your Free Inbox Reset
We'll clear your inbox, create simple folder systems, and flag anything you might have missed — so you can start fresh and stay organised.
Limited to 3 businesses per week.
How it works:
1. Fill out the form below.
2. I’ll be in touch within 12–24 hours.
3. You get your inbox reset — free.
Want to chat about other ways I can help? We'll also send you details for a quick discovery call.
✔ Confidential & secure – Your information stays private.
✔ Time-zone flexible – We work with clients globally.
✔ No commitment – The free Inbox Reset is exactly that: free.
Clarke’s Virtual Solutions Ltd — Terms of Service
1. Payment Terms
One-Off Projects (Done-for-you or Bundle)
• 50% upfront (non-refundable) to secure the project slot.
• 50% final payment before final deliverables are released.
• Work begins only after the first 50% payment is received. A signed contract alone does not activate services.
• Previews or watermarked versions may be provided before final invoice payment.
• Late fee: £10 GBP / $12 USD if payment is 7+ days late.
• Projects unpaid after 14 days may be paused or cancelled. No rights to work transfer until full payment is made.
• If the client is unresponsive for 14+ days, the project may be marked abandoned. Initial 50% payment remains non-refundable; partial invoice may be issued for work completed.
Retainer Agreements
• Retainers billed monthly in advance via Stripe.
• Work begins only after first invoice is paid.
• Ongoing invoices are due upon receipt.
• Late fee: £10 GBP / $12 USD if payment is 7+ days overdue.
• 14+ days overdue may result in pause or cancellation of services
• Retainers are prepaid each month; unused hours do not carry over or refund.
General Notes
• Payments accepted via Stripe in GBP / USD.
• Additional/out-of-scope/add-on tasks quoted separately.
2. Revisions
• Each task includes one complimentary revision.
• Additional revisions quoted based on time/complexity.
• Revision requests must be made within 7 days of delivery.
3. Cancellations
• Either party may cancel with 7 days’ written notice.
• Work completed up to cancellation is invoiced and must be paid.
• One-off tasks: 50% deposit non-refundable once work starts
• Retainers: payments non-refundable once billing period starts; may be pro-rated mid-cycle.
4. Communication & Availability
• Business hours: 9:00 AM – 5:00 PM (AEST), Mon–Fri.
• Response: within 12 hours, max 24 hours on business days.
• Email is primary communication method.
• WhatsApp may be used for light check-ins but not monitored outside hours.
5. Delivery & Deadlines
• Timelines agreed in writing before start.
• Delays will be communicated promptly.
• Files delivered via email, Google Drive, or agreed platform.
6. Confidentiality
• All info, documents, communications kept strictly confidential.
• No materials shared without explicit written consent.
7. Liability
• Services carried out with reasonable skill and care.
• Not liable for indirect, incidental, or consequential damages.
8. Passwords & Access
• Secure tools (e.g., LastPass) used for account access.
• Do not send passwords via email or messaging apps.
• Client may revoke access at any time.
9. Refunds
One-Off Projects
• 50% deposit non-refundable once work starts.
• Cancel before work begins = full refund of deposit.
• If result incomplete/unsatisfactory, partial refund (25–50% of remaining balance) may be considered.
• No refunds once final delivery is accepted.
Retainers
• Non-refundable once billing cycle starts.
• Cancel with 7+ days’ notice before next cycle = credit/partial refund.
• Mid-cycle cancellations may be pro-rated for unused hours; no refunds for completed work.
General
• Refund requests within 7 days of delivery/invoice.
• No refunds after this period.
✅ Agreement
By engaging Clarke’s Virtual Solutions Ltd, you confirm you have read, understood, and agreed to these Terms of Service. These override prior agreements unless modified in writing.
Last Updated: 25/07/25
Clarke’s Virtual Solutions Ltd — Privacy Policy
1. Introduction
Clarke’s Virtual Solutions Ltd respects your privacy and is committed to protecting your personal information. This policy outlines how we collect, use, and safeguard your data.
2. Information We Collect
We may collect:
• Personal details you provide (e.g. name, email, contact information)
• Business information relevant to the services provided
• Payment details processed securely via Stripe
• Communication records (e.g. emails, messages) related to service delivery
3. How We Use Your Information
Your data may be used to:
• Provide and manage virtual assistant services
• Communicate with you about projects, invoices, and updates
• Process payments and deliver services efficiently
• Comply with legal and regulatory requirements
4. Data Security
We take reasonable steps to protect your data:
• Client data is stored securely and only accessible by authorized personnel
• Access credentials (if shared) are handled through secure tools such as LastPass
• No passwords are stored in plain text or transmitted through unsecured channels
5. Sharing Your Information
We do not sell or rent your personal data.
Data may be shared only with:
• Payment processors (e.g. Stripe)
• Legal or regulatory authorities, if required by law
6. Your Rights
You have the right to:
• Access your personal data
• Request corrections or updates
• Request deletion of your personal data
To exercise these rights, contact: [email protected]
7. Cookies & Tracking
We currently do not collect cookies or browser tracking data.
8. Password & Account Access
If account access is required for service delivery:
• Credentials should be shared securely via LastPass’s secure sharing feature
• Passwords will never be stored in plain text or shared via email or chat apps
• Clients retain full control over account permissions and may revoke access at any time
• All access is used strictly for agreed-upon service tasks
9. Changes to This Policy
This policy may be updated periodically.
The latest version will always be available upon request or posted on our website.
Last Updated: 25/07/25
Copyright © 2025 Clarke's Virtual Solutions Ltd - All Rights Reserved.
AI Call Assistant — Coming Soon
24/7 call answering, lead capture, and professional client communication — all powered by AI.
What It Does
- Answers calls any time, even outside business hours
- Greets callers in your chosen tone
- Handles common questions & FAQs
- Captures names, numbers, and enquiry details
- Sends leads instantly to your email or CRM
How It Works
1. Caller rings your designated number
2. AI Call Assistant answers with your custom greeting
3. The assistant responds to questions and gathers details
4. You receive the lead info instantly
Launching soon!
- Currently in final testing
- Limited launch spots available
Join the Waitlist below ▼